Corporate Travel FAQs

The Hows Behind What We Do

If you’ve been in an airport during a storm or a hotel swarming with convention goers, then you know that problems are rarely resolved to your satisfaction. Most of the time, your blood pressure rises and you’re stuck with the “best they can do.” That status quo just won’t do.

When flights are overbooked or delayed. The front desk can’t find your reservation. The umpteenth call to customer service goes nowhere. The only thing you want to know is that it’s being handled. Someone knows what’s going on. Someone is taking care of his or her corporate travel.

That someone is a CIRE Travel corporate travel planner. CIRE has dedicated, expert travel advisors who deal with corporate travel 24/7. Backed by the global force of First in Service Travel, there’s nothing we can’t arrange or rearrange. Our concierge-level service relieves the stress of business travel so people can focus on getting the job done.

How can CIRE save our company money on airfare?
Comprehensive low-fare search and daily-fare review engines guarantee the lowest possible airfare right up to departure time. Our e-ticket tracking program identifies all unused or partially used tickets and reminds travelers that they have outstanding and reusable resources.

When you work with one of our expert travel agents at CIRE, our team will:

  • Monitor airline promotions, reducing costs and increasing perks like free upgrades, buy-one-get-one-free specials, free executive stopovers, discount coupons, credit card promotions, and more
  • Give routing advice including alternate airlines and rules that would be the most cost-effective
  • Advise on ticketing methods, including ticket wholesalers and special charter vendors
  • Provide information on foreign rules and regulations, currency restrictions and conversion

Once travelers land, the ground transportation arranged is ready and waiting. Of course, all options are available—car rentals, limousine service, etc.

With how many hotels does CIRE have discount programs?
Need a hotel that caters to corporate clientele and meetings? CIRE will recommend the perfect one from Tulsa to Paris and everywhere in between. First in Service has access to the most discounts of any other hotel content program, with over 54,000 hotels, 683 chains, in more than 185 countries at your disposal.

  • They are the largest collection of independent unique brand boutique properties
  • 30,000 of the participating hotels offer a discount off the rack rate, as much as 30%
  • Access to premiere VIP amenities
  • 60% of the hotels offer complimentary amenities
  • Receive automatic complimentary upgrades when available
  • Last room availability

Does CIRE reserve ground transportation for my business travelers?
Our car rental programs, coupled with key sedan and limo vendor relationships, give CIRE an advantage in arranging your ground transportation. However you prefer to travel, CIRE can ensure your car, your driver, your shuttle, your chariot, etc. awaits at highly competitive pricing.

  • Preferred shuttle (BOS-LGA-DCA) pricing
  • Discounted fares within key domestic and international markets
  • Positive space upgrades
  • Business reward programs with car rental companies
  • Preferred service with sedan and limo ground transportation

Do I really need to develop an official corporate travel policy?
Without an official travel policy, small to mid-sized businesses run the risk of unnecessarily high travel budgets. No two corporate travel policies are alike. Our corporate travel advisors evaluate your organization’s budget and needs, developing a policy to match. Plus, you gain access to the keys that open “travel industry insider” connections, savings and perks that you can’t get on your own. CIRE will:

  • Design and implement effective, measurable cost protocols
  • Enforce your travel policies
  • Maintain superior service benchmarks
  • Directly reduce overall trip costs consistently
  • Report our system’s performance and acceptance

Our travel management reporting tools deliver data integrity essential in travel program analysis, which drives down corporate travel costs. In the end, time is money and happy, valued employees are better employees. CIRE Travel can take an enormous load off of your travel budget and in-house resources.

Will working with CIRE reduce travel costs and save valuable time?
Without a doubt. Contacting CIRE Travel for a proposal is one of the easiest and best decisions you’ll ever make.

Four easy steps to working with CIRE Travel for business travel:

Partnering with CIRE Travel means your company’s travel program runs smoothly, efficiently, and with a personal touch. Here’s what to expect during the initial get-to-know-you phase and as we move forward together. At CIRE Travel, there is no sales team, nobody will try to sell you a platform or pressure you into a contract. As a travel company that provides white-glove service, we like to start every new relationship with a conversation. Eric Hrubant, our agency owner, and Amy Brueckner, our COO, typically schedule a phone or video call with prospective corporate clients to ensure our values and goals are aligned. At CIRE, we focus on partnerships, not transactions.

Once we’ve decided to move forward, here’s what happens next:

1. Company Profile Setup
We’ll create a custom profile for your company that includes:
Your travel policy
• Organizational hierarchy
• Reporting needs
• Billing preferences
• Any unique protocols or requirements

2. Individual Traveler Profiles
Each traveler will complete their own profile form so we have all essential information on hand:
Full name as it appears on government-issued ID
• TSA PreCheck/Global Entry numbers
• Frequent flyer memberships
• Seating, hotel, and airline preferences

👉 [Click here to access our traveler profile form.]

3. Payment Terms & Fee Structure
We’ll review and agree upon our billing process and fee structure, which is always transparent and straightforward. Whether you’re on a retainer or pay-as-you-go model, we’ll tailor it to your needs.

4. Ongoing Support & Reporting
Once onboarded, your team will have direct access to our experienced travel advisors and after-hours support. We also provide reporting as requested, helping you track your travel spend, monitor unused tickets, and get insights into your company’s travel patterns.

Most corporate clients can be fully onboarded within 1–2 days, depending on the size of your team and the complexity of your travel program.

Ready to simplify your company’s travel program? Contact us to schedule your introductory call with Eric and Amy.  We look forward to building a travel program that works as hard as your team does.

Wherever You Travel. Whatever You Do. CIRE Travel’s Got It Handled.
"Eric is so great that he takes care of problems before you even know there is a problem, especially with weather delays and other travel snafus. I cannot say enough good things about Eric and his team and highly recommend them for both personal travel and corporate travel planning needs!” 

– Benjamin, Media – New York

"We got a solicitation voicemail yesterday from some corporate travel agency down the street, and I made a point of calling them back just to tell them that we were so happy with our travel guru, CIRE Travel. We didn’t need to hear about their corporate travel planning services because we were not looking to change. Shortest solicitation call of my life.”

– Emilian P, Cyber Security – Washington, DC

"Eric is truly the best travel planner. He goes above and beyond every time, without fault. He seizes absolutely every opportunity to improve and enhance your travel experience. As a client, I know I benefit each trip from the relationships he has established, and the credibility and outstanding reputation he has earned in the industry. His disposition, ease, and professionalism qualitatively set him apart. Regardless of the request, the urgency, the challenge, he handles each issue and transaction with a calm and efficient attitude. Above all, he is just a great person and simply such a pleasure to work with. I have and will continue to recommend Eric, without hesitation and unconditionally, to anyone who needs a corporate travel agent. And if you think you don’t need one, after working with Eric for a couple of times, you’ll wonder how you lived without him.”

– Kiersten C, Cyber Security – Virginia

"I was spending countless hours on travel booking and airline websites. What was taking me a ridiculous amount of time to do, CIRE Travel handled in minutes. And with a trip involving three airlines and four airports, I’m relieved knowing that if something goes wrong, I just call CIRE.” 

– Brenda H, Advertising – Kansas City

"Eric is wonderful! He helped me organize a week-long conference in New Delhi and he managed each piece seamlessly—from the flights to the hotels to the ground transportation. He knew all about our various options within New Delhi and helped weigh in thoughtfully as we finalized our contracts with each vendor. He was a genuine pleasure to work along every step of the process!”

–Preeti B, Fashion – New York